Software and AI management for finance teamsSoftware that runs itself.
Cledara manages every software subscription and does the admin for you, from invoices and renewals to new starters and leavers. You approve, Cledara does the rest.
A 56-second tour of what Cledara does.
Read what's in the film
- Every tool you pay for.
- Month end: 63 things to chase.
- All your software, in one place.
- Even the ones nobody told you about: 23 hidden tools found.
- AI spend, tracked against budget. Cursor reaches 80% of its budget and finance is alerted in Slack.
- A spend spike, stopped automatically. OpenAI spend jumps six times in a day and Cledara stops it. No surprise bills.
- Meet Cledara Agent. It does the admin for you.
- Every invoice, found and attached. The Slack invoice for 1 October ($3,167) is attached to its payment and sent to Xero, QuickBooks or NetSuite.
- New starter? Approve once. Priya asks for Figma and, after one approval, is set up in 9 tools.
- Leaver? Removed everywhere. Maya left three weeks ago. One approval removes her from 6 tools: $14,200 a year back.
- Who has access, and who uses it: 26 of Miro's 40 seats are unused.
- Unused tools, cancelled in one click. Loom, last used 94 days ago: $8,000 a year back.
- Every renewal, flagged in advance. Salesforce: $84,000 a year.
- Compared with companies like yours: similar companies pay $61k.
- Your negotiation, already drafted.
- Every tool. Every month. 0 things to chase.
- 23% saved on software spend and 30+ hours back a month, for a typical Cledara customer.
Figures in the film are illustrative, apart from the 23% customer average. The hours figure is modelled for a company with about 70 tools.
Join 1,000+ companies managing their software with Cledara
Paying for software is the easy part
Buying a new tool takes a minute. What comes after falls between a few people: the invoice, the renewal, the seats and who has access. Nobody is responsible for the whole thing, so it lands on finance.
The invoice is behind a login
The card is charged, but the invoice sits in a vendor account someone else set up. So you chase colleagues for PDFs before you can close.
Invoice missingRenewals you see after they're charged
Annual plans renew on the card before anyone decides to keep them, often at a higher price, and you only find out once the money has gone.
Renews in 3 daysLeavers still being billed
When someone leaves, their expenses stop but their seats don't. Nobody's sure which tools they had, so the charges run on for months.
Left 5 months agoThe AI bill nobody owns
Claude, ChatGPT and Cursor go on an engineer's card. Finance sees one number at month end, with no budget behind it.
Up 6× this monthHow Cledara tracks AI spendThe Cledara platform
Every tool, from the day it's bought to the day it's cancelled
One live list of every tool your company pays for, with its owner, users, cost, renewal date and card. Finance and IT work from the same list.
Your card statement shows the charge. Cledara shows who owns it, who uses it and when it renews.
Applications
3 renewals in the next 30 days
Slack
HubSpot
Figma
Miro
Loom
ClaudeSee every tool
Every app your company pays for or uses, including the ones nobody approved.
Application directoryControl every purchase
New tools are requested, checked and approved before anyone pays for them.
Approvals and purchasingPay for software properly
A virtual card for each subscription rather than each person, with its own limit, so a tool doesn't go down when someone leaves.
Software paymentsKeep the books clean
Invoices captured and synced to Xero, QuickBooks, NetSuite or Tripletex with the right codes.
Accounting automationRenew with confidence
A reminder before every renewal, plus what similar companies pay, so you negotiate from facts.
Renewals and benchmarksManage who has access
Starters and leavers handled from your HR system, with a list of who has access to what.
Onboarding and offboardingWorks with the tools you already use
AI spend
Keep your AI spend on track
AI tools now make up more than a quarter of software spend for Cledara customers. On a card statement they're one total at month end, on whichever engineer's card they landed. Cledara connects to each AI provider, tracks usage daily against the budget you set, alerts finance before costs run over and stops sudden spikes at your limit.
27%
of software spend on Cledara now goes to AI-native tools, up from about 3% two years ago. Source: Cledara platform data.
AI budgets, this month
Claude
52%
OpenAI
61%
Cursor
82%
Cursor hit 80% of its budget
Finance alerted in Slack
OpenAI spend spiked 6× today
Cledara stopped it at your limit
Cledara Agent
Let Cledara do the work for you
Cledara Agent signs in to the tools you connect, such as Slack, HubSpot and Figma, and does the admin for you, the way someone on your team would. It fetches invoices, adds new starters, and lists and removes access when people leave.
- 1
Choose the tools and the jobs
Connect the tools you want it to work in and switch on the jobs. It never touches a tool you haven't connected.
- SlackInvoicesUsers
- FigmaUsers
- HubSpotInvoices
- 2
It does the admin
Invoices fetched from vendor portals and matched to payments. People added and removed from software tools as they move.
- Slack invoice attached, $3,167
- Priya added to Figma
Maya's access removed from 6 tools
- 3
Nothing happens without approval
Approve each job as it comes up, or set a standing approval for routine work like removing leavers.
ApprovePriya requested Figma
New starter, design team
Standing approval: remove leavers' access
What it does, and what it won't
The agent only works in the tools you connect, and only on the jobs you switch on.
It does
- Fetch invoices from vendor portals and attach them to payments
- List who has access to each tool, and remove leavers
- Set up the new starters you approve
It won't
- Act without your approval (a standing approval counts)
- Use a tool you haven't connected
- Do anything beyond the task you've given it or the permissions you've set
The quickest way to understand it is to watch it
Book a demo and see Cledara Agent work on the tools you use.
Fund the next hire, not a leaver's Figma seat.
23%
saved on software spend
Average across Cledara customers
30+ hours
back every month
Modelled for a company with about 70 tools
4.6
out of 5 on G2
Leader, Fall 2026
A Leader in SaaS Management Platforms and SaaS Spend Management on G2, Fall 2026
1 to 2 days a month back“We used to waste 1-2 full days a month on just chasing and matching invoices. Now it's all automated and it's really helped with team culture not having to chase people every month.”
Jenny Liu
Head of Finance, Marshmallow
Invoices matched automatically“The invoice matching is so good. I took a week off, came back and all of the payments and invoices were correctly matched. Next time I'll take two.”
Nathan Humphreys
Finance Manager, Jiminny
10% of apps cancelled“We've been able to cancel 10% of our software applications just thanks to Cledara flagging for duplicates.”
Demet Durmuscelebi
Group Financial Controller, IMMO Capital
Paying too much for a tool?
See what companies like yours pay, free, from Cledara data.
Committed to your security
SOC 2 Type II certified
Independently audited security and data protection
Regulated payments
Through Modulr, authorised by the FCA and DNB
Two-factor sign-in
Authenticator apps or Google login, plus alerts for unusual payments
GDPR compliant
Registered under the UK Data Protection Act
Prepare your stack for growth
Getting started
Start before it gets out of hand
Every subscription, invoice and renewal in one place from the start, with no clean-up later.
Growing fast
Cut waste and automate the admin
Find what you're overpaying for, hand the admin to Cledara Agent and give your board a clear view of software spend.
See Cledara working on your own tools
Book a demo